Policy Type
Administrative
Last Revised
August 2022
Review Date
August 2022
Owner
Chief Information Security Officer
Contact Name
Blake Penn
Contact Title
Chief Information Security Officer
Contact Email
bpenn@colgate.edu
Reason for Policy
It is important that °Ä²Ê¿ª½± properly manage its data. Proper management of this data includes determining how long data are retained as well as when data are disposed of.
Policy Statement
All University data should be retained for as long as it is needed for the proper operation of the University. Data custodians shall make this determination for the data under their custodianship and create and document data disposal guidelines for such data. University data should not be retained and should be securely disposed of after it is no longer needed for the proper operation of the University or when prescribed by law, regulation, or contractual obligation.
Scope
This document governs all °Ä²Ê¿ª½± data in all locations, forms, and formats in the custodianship of all faculty, staff, and students.
Related Documents
°Ä²Ê¿ª½± Data Categorization Policy
°Ä²Ê¿ª½± Data Inventory Policy
°Ä²Ê¿ª½± Data Protection Policy
°Ä²Ê¿ª½± Document Retention & Destruction Policy